Submitting works to CMC’s library

 Guidelines for Composers

Registered composers can submit scores electronically or in hard copy (please see below). Please note that material that does not adhere to the following guidelines may not be accepted. To add scores and recordings, please fill in the catalogue information form, and read below for further details on how to submit materials. 

Electronic submission of scores

Scores can be lodged electronically by email or by regular mail on CD-R or DVD. Please send all email attachments or download links to library@cmc.ie and CDs/USBs for the attention of the library.

The following file formats are currently supported: 

  • Finale 
  • Sibelius
  • PDF  

Finale and Sibelius files

CMC has up-to-date versions of both programs for Mac and should be able to receive files from current and earlier versions of both programs for PC and Mac. 

PDFs

  • After converting documents to PDF, check to make sure that all layout, markings and notation remain true to the original file.
  • Give the file a name that includes your initials and title of the work, example A_N_Other_string_qt. For parts, include your initials, abbreviated work title and abbreviated instrument name in the file name. Avoid using spaces and punctuation in filenames, use underscore instead, and use a maximum of 20 characters in the filename.
  • If possible, please create one single file for each score or instrument part rather than separate files that correspond to different movements - this will make it easier for us to print out and digitally manage the materials.

Where it is applicable, please submit both the original Sibelius/Finale of a score and a PDF as we archive all formats.

Submission of scores in hard copy

In cases where scores are not available digitally, e.g. graphic scores, we will accept hard copies. To this end we would like to remind you of the following guidelines for doing this so that we can process the scores more efficiently:

  • Unpublished scores are to be sent unbound, single sided
  • Make sure that the copy you send us is clear and legible and that it is not faded or marked     
  • For easy reproduction the paper size should be A4, B4 or A3.
  • Use white paper, preferably heavier than normal photocopy paper (100gm paper is best).
  • Ensure that no notes or text are missing from the margins of the score.

​General points

  • Include any instrumental parts, tape parts and software patches associated with the work
  • A minimum of 1/2 inch margin on all sides of scores and parts is required 
  • All pages (except the first) of scores and parts must be numbered.
  • Where possible, orchestral and large ensemble parts should be formatted for B4 size.
  • The staff size for all instrumental parts should be a minimum size of 8.5mm in order to have  sufficient instrumental readability.
  • Useful information on the preparation and presentation of scores is available from the MOLA web site - http://tiny.cc/MOLA49

​

Submission of recordings and audio-visual material

  • Recordings, AV works, tape parts, computer-generated works and software patches are accepted on disc, USB or any file-sharing services. 
  • Audio material may be deposited electronically via CMC’s SoundCloud dropbox:  http://soundcloud.com/cmcireland/dropbox
  • Please submit audio as AIFF or WAV files and avoid sending MP3s or other compressed audio formats. 
  • Please also send us a copy of any commercial recordings for our archive, or send us a link to any digital releases on Bandcamp etc.

Catalogue Information

In order for us to catalogue your scores as accurately as possible the following information, if known, should be supplied with each work.

Scores

  • Title of work
  • Duration
  • Year of composition
  • Instrumentation (include doublings, number of performers, alternative instrumentations)
  • Text authors
  • Commission information (name of commissioning body, who it was commissioned for etc.)
  • Premiere information (premiere date and place, name of performers/ensemble)
  • Specific requirements for electronics and amplification
  • Specific performance requirements, e.g. stage layout 
  • Notation: glossary of all non-standard terms 
  • Short programme note for the work
  • Keywords/themes/search terms 

Recordings

  • Date of performance
  • Venue, and whether the work is a live or studio recording
  • Performers

CMC Digital Library

CMC is building a digital archive of scores and recordings by Irish composers. 

If you would prefer not to be included in the archive, please send an email to library@cmc.ie to opt out. In this case works submitted electronically will continue to be stored on our servers as PDF files for backup purposes but will not be made available for public view through our computer network or web site.